Project Administrator

Job Purpose Statement:

This role sits within a newly established infrastructure delivery platform responsible for large-scale, multi-stage energy and infrastructure projects currently under development and construction.

The Project Administrator provides high-level administrative and coordination support to the project delivery team, ensuring efficient project operations and helping establish structured processes, systems, and communication flows from the outset. This role plays a key part in supporting project reporting, documentation, and team coordination within a fast-paced, site-based delivery environment.

Key Responsibilities

• Provide comprehensive administrative and coordination support to the project team, including meeting coordination, action tracking, and document preparation.

• Support the establishment and continuous improvement of project administration systems, processes, and workflows.

• Maintain and oversee project records, registers, and documentation to ensure accuracy and consistency.

• Support project reporting, including preparation of presentations, dashboards, and status updates.

• Coordinate communications across internal and external stakeholders in a multi-disciplinary environment.

• Assist with onboarding and coordination of contractors, consultants, and site visitors.

• Support document control processes as required, including uploading, filing, and version tracking in project systems.

• Act as a central coordination point for project administration, ensuring timely follow-ups and responsiveness across the team.

• Provide guidance and oversight to junior administrative staff during peak periods as required.

Experience & Skills Required

• 5–7+ years’ experience in project administration, office coordination, or similar within infrastructure, construction, or energy projects.

• Demonstrated experience supporting project setup phases, including establishing systems and processes.

• Strong organisational and time management skills, with the ability to manage competing priorities in a fast-paced environment.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Strong written and verbal communication skills, with confidence working across multiple disciplines.

• Ability to work autonomously and self-manage in a site-based project environment.

• Experience supporting project reporting and/or document control processes (preferred).

Key Attributes

• Proactive, reliable, and solutions-oriented with a strong “can-do” attitude.

• Highly organised and detail-oriented, with a focus on accuracy and consistency.

• Comfortable working in a fast-paced, site-based construction environment.

• Strong work ethic with a high level of responsiveness and accountability.

• Collaborative, with the ability to support multiple stakeholders while maintaining structure and priorities.

• Adaptable and flexible, able to balance structured processes with evolving project needs.