Office and Operations Administrator

Are you highly organised, proactive, and confident managing multiple priorities in a fast-paced environment?

We are seeking an Office & Operations Administrator to support our team and provide essential coordination across Operations, HR, and Marketing.

Elusav Recruitment is a boutique technical recruitment agency headquartered in Dublin 2, Ireland. We specialise in delivering high-quality permanent and contract recruitment solutions across the Life Sciences, Engineering, and Construction sectors throughout Ireland, the UK, and Mainland Europe.

This is a varied and hands-on role at the heart of our business — ensuring our office runs smoothly, and our operational, marketing and HR administration is delivered accurately and efficiently.

As Our Office & Operations Administrator, You Will:

• Manage and prioritise emails, calls, and correspondence, ensuring timely and professional responses.
• Oversee the onboarding process for internal employees and external contractors, including those based on client sites.
• Support the Director in addressing and resolving HR-related queries for both internal and external staff.
• Administer payroll processes and maintain accurate leave records.
• Deliver a high standard of contractor care and ongoing support to client-based staff.
• Provide comprehensive HR and operational support to the internal team.
• Prepare and edit documents, proposals, contracts, presentations, and reports as required.
• Maintain and organise confidential records, ensuring secure storage and effective indexing within Microsoft SharePoint.
• Assist recruiters with sourcing activities and market mapping using LinkedIn Recruiter.
• Generate business reports, including recruiter performance, system usage, and cost analysis.
• Configure and optimise the JobAdder (ATS) system to meet organisational requirements.
• Handle sensitive information with discretion, maintaining the highest standards of professionalism and integrity.
• Assist in the preparation of recruitment materials, including job descriptions, advertisements, blogs, and interview guides.
• Support and contribute to marketing initiatives, including content creation, social media management, and employer branding activities.
• Assist in maintaining and updating the company website and LinkedIn presence with relevant content.
• Support the development and execution of marketing campaigns to promote roles, clients, and company services.
• Assist the Recruitment Director in planning and executing recruitment, marketing, and standardisation projects.
• Develop templates and standardised training and marketing materials.
• Conduct research to support business planning, market insights, and marketing strategies.
• Identify process improvement opportunities and analyse workflows to address inefficiencies.
• Monitor and evaluate implemented changes, ensuring continuous improvement.
• Oversee day-to-day office operations, maintaining an efficient and well-organised work environment.
• Coordinate internal and external meetings and events, including marketing-related events and promotions.
• Maintain records related to office management, contracts, and service agreements.
• Manage the Recruitment Director’s calendar, including scheduling meetings and coordinating appointments.
• Arrange travel, including flights, accommodation, and transport.
• Undertake additional ad hoc duties as required.

Essential Skills / Experience:

• Strong organisational and administrative skills.
• Excellent communication skills and a professional approach when dealing with employees and third parties.
• Proactive, self-motivated, and able to work on own initiative.
• Proficient in Microsoft Office and general IT systems.
• Experience with CRM/ATS systems is desirable.
• Previous experience in recruitment is advantageous.
• Experience or strong interest in marketing, social media, and content creation.
• Excellent written and verbal communication skills, with a high standard of English proficiency.

Benefits:

• Competitive salary (DOE).
• 22 days annual leave.
• Strong opportunities for career progression.

• If you are interested in joining the Elusav team, apply for this role today.