CEO Office Junior Associate

Company Description

Ephelia is a regulated fintech company providing innovative infrastructure that combines global banking services such as accounts, payments, compliance, and distribution with fiat-backed, streamable stablecoins called “es Currencies.” Powered by AI-driven orchestration, Ephelia aims to revolutionize financial transactions through seamless solutions. Its cutting-edge technology ensures secure and efficient operations for its global clientele. Ephelia is at the forefront of bridging traditional banking and advanced digital currency systems.

Build Your Career at the Core of Executive Decision-Making

We are hiring a CEO Office Junior Associate to work directly alongside the CEO.

This is a full-time, on-site role based in Lugano.

This is not a traditional assistant role.

This is an opportunity for a highly structured, execution-driven junior professional to operate at the center of executive activity and progressively grow toward a senior Executive Office or Chief of Staff pathway.

What You Will Do

Executive Time & Priority Architecture

• Manage and optimize a complex CEO calendar across multiple entities
• Resolve scheduling conflicts with structured prioritization
• Coordinate board meetings and executive sessions
• Implement time-blocking and workflow systems

International Travel & Operational Control

• Plan and coordinate multi-country travel
• Build contingency-ready itineraries
• Occasionally travel with the CEO when required
• Ensure productivity continuity during travel periods

Executive Inbox & Information Management

• Structure executive communications
• Track priorities and follow-ups
• Build dashboards for pending matters
• Progressively evolve toward inbox filtering

Executive Operations

• Manage expense tracking and reporting
• Standardize documentation processes
• Coordinate cross-entity deliverables
• Support team alignment and deadline monitoring

Governance Support

• Prepare board materials
• Maintain organized governance documentation
• Support structured reporting processes

Who You Are

• 1–3 years of experience in a structured professional environment
• Highly organized and detail-oriented
• Fluent in English
• Fluent in Italian
• Fluent in one of these languages is a plus: a)Spanish; b)German; c)French
• Calm under pressure
• Execution-focused with strong accountability
• Discreet and trustworthy
• Motivated to grow toward a strategic executive pathway
• Ability to work on-site in a fast-paced and dynamic environment in Lugano
• Proficiency in standard office software (e.g., Microsoft Office Suite) and AI tools (ChatGPT)
• Strong Communication skills to manage internal and external interactions effectively
• Proficiency in Administrative Assistance and Office Administration to oversee smooth operation and coordination of daily activities
• Basic knowledge of Accounting and finance-related tasks to manage expense tracking and report preparation
• Excellent organizational and time management skills
• Experience in supporting executive-level professionals is a plus
• Bachelor’s degree in Business Administration, Management, or a related field

You execute first. You advise later.

Compensation

• Annual gross salary range: starting from CHF 45,000–55,000, depending on experience and profile
• Structured performance review after 6 months
• Clear progression pathway with growth-based compensation increases

What This Role Offers

• Direct exposure to executive-level decision-making
• Participation in a multi-entity international environment
• Occasional international travel
• Clear growth path toward Executive Office leadership

If you are looking for a long-term executive career trajectory rather than a standard assistant role, we welcome your application.