Administrative Executive (Travel)

This is 1-year contractor role and need to work onsite in UAE.

About Us

Established in 2018, Bybit is one of the world’s leading cryptocurrency exchanges and digital financial platforms, serving over 80 million users across more than 200 countries and regions. Powered by world-class technology and a user-first mindset, Bybit delivers a seamless ecosystem across trading, payments, wealth management, custody, institutional services, and Web3 — connecting users to the future of digital finance.

Our core values define how we build. We listen, care and improve to create products and experiences that put users first. Backed by a global team of ambitious builders, problem-solvers, and innovators, we foster a high-performance and fast-moving environment where talent is empowered to drive real impact at the global scale. Supported by 24/7 multilingual customer service and a strong commitment to innovation, we are shaping the future of finance through technology, collaboration, and bold execution.

Today, Bybit is recognized as one of the most trusted and transparent platforms in the digital asset industry, continuing to expand its global presence while building the infrastructure for the next generation of financial services.

Job Summary:

Responsible for managing corporate travel and ensuring travel support for the company's global workforce. Core responsibilities encompass travel policy development and enforcement, booking and coordination of flights/hotels/visas/insurance, cross-border travel compliance management, as well as travel vendor liaison and cost control.

Responsibilities:

Travel Policy Enforcement

• Communicate travel policies to employees, address daily travel inquiries, and monitor policy compliance.
• Regularly collect employee feedback and dynamically adjust travel policies based on market changes and the company's development stage.

Global Travel Booking & Coordination

• Manage end-to-end booking services for flights, train tickets, hotels, etc., prioritizing the balance between cost-effectiveness and employee comfort.
• Liaise with the third-party travel management company (Trip.com Business Travel), maintain the backend system, and optimize booking processes.
• Handle itinerary changes, cancellations/rebookings, flight delays, and other unexpected situations, providing 7×24 emergency support for traveling employees (including cross-time-zone response).

Cross-Border Travel Compliance & Logistical Support

• Assist employees with visa applications, entry permits, insurance purchases, and other pre-travel procedures for countries worldwide; monitor evolving entry policies across jurisdictions (e.g., pandemic-related restrictions, e-visa updates, etc.).
• Handle special group travel requirements in cross-border business trips (e.g., registration for cryptocurrency asset conferences, coordination of group travel to blockchain summits, etc.).

Travel Cost Control & Data Analysis

• Prepare monthly/quarterly travel expense reports, conduct expense reconciliation, anomaly alerts, and month-over-month analysis, and provide cost optimization recommendations to management.
• Collaborate with the Finance department on travel reimbursement reviews; regularly conduct market price inquiries and vendor comparisons; optimize travel costs through corporate hotel agreements, airline partnerships, advance purchasing, and other strategies.

Travel Vendor Management

• Establish and maintain a travel-related vendor resource database (visa processing agencies, insurance companies, etc.).
• Periodically evaluate vendor service quality (SLA achievement rates, response times, complaint rates, etc.), and lead annual commercial negotiations and contract renewals.

Requirements:

1. Experience in a travel agency or in travel booking roles at other exchanges
2. Proficient in both Chinese and English
3. Strong organizational and time-management skills.
4. Excellent verbal and written communication skills.
5. Ability to handle multiple tasks and prioritize effectively.
6. Knowledge of administrative procedures.

Why Join Us

At Bybit, we are committed to fostering a supportive and enriching work environment.

Our benefits include:

- Study Growth Fund: We support your professional development and continuous learning.

- Internal Events: Participate in regular team-building activities, workshops, and events designed to promote collaboration and innovation.

- Global Collaboration: Be part of a diverse, international team, working alongside colleagues from around the world.

- Career Advancement: Access opportunities for growth and advancement within a rapidly expanding global company.

- Internal Mobility: Grow with us- Your long-term development is important to us. We offer internal job opportunities to help build your career path.