People & Office coordinator

Viedoc designs engaging software for the life science industry. By acceleratingclinical trials on all levels, Viedoc’s solutions support major pharmaceutical,biotech, and medical device companies, as well as renowned researchinstitutions worldwide. Headquartered in Uppsala, Sweden, Viedoc also hasoffices in America, France, Japan, Vietnam, and China. Since Viedoc’s inceptionin 2003, over 1 million patients in more than 75 countries have participated instudies powered by Viedoc.

Who We Are And What We Do

At Viedoc, we design engaging software that modernizes clinical research so that necessary treatments can reach the people who need them faster.

We accomplish this by combining technology and a creative design to streamline, automate and simplify conventional processes within clinical research. Simply put, Viedoc makes every aspect of a clinical study a bit smoother, resulting in greater discoveries that make a difference, and has the potential to improve lives.

Real change means challenging the status quo – our driving force since we started almost two decades ago. In everything we do, we work for a healthier world, searching for better, more efficient solutions that answer to the needs of both our users and humanity.

What You Will Do And Why

We’re looking for a People & Office Coordinator to join our Uppsala team. This hybrid role prioritizes maintaining a well-functioning and welcoming office environment while devoting most of your time to HR responsibilities such as recruitment, development, and employee engagement. By ensuring smooth office operations and supporting the employee experience and lifecycle, you’ll play a key role in shaping Viedoc’s workplace culture and creating a space where employees thrive.

Key Responsibilities

• Managing daily office operations to ensure a professional, tidy and inviting environment, keeping our communal areas and kitchen in top shape.
• Partnering with HR to manage and enhance the employee lifecycle, including attracting, recruiting, developing, retaining, and supporting employees.
• Assisting in onboarding new hires to ensure a smooth and welcoming start.
• Supporting initiatives to strengthen company culture and employee engagement.
• Collaborating on internal communications and HR projects.
• Managing office administration, including correspondence and data entry.
• Organizing company events and gatherings, and acting as the welcoming face of Viedoc whenever we have visitors at the office.
  
  

As a Professional, We Would Like You To Have

• 2-3 years of experience in a people-facing role with expertise in HR functions.
• Hands-on experience with one or more parts of the employee lifecycle (e.g., recruiting, onboarding, development, or offboarding).
• A people-first mindset with a natural ability to build relationships and foster inclusivity.
• Exceptional organizational skills and the ability to manage multiple priorities with a proactive attitude.
• Proficiency in Microsoft Office tools.
  
  

Industry

eClinical, Software, Pharmaceutical, Biotech, Medical Device, Consumer Health

Interested?

If you want to join our awesome team, apply for the job! Do you want to know more? Feel free to reach out to the team member responsible for this role below.