Executive Assistant

Firm Overview:

Lunate is a new Abu Dhabi-based, Partner-led, independent global alternative investment manager with more than 220 employees and $110 billion of assets under management. Lunate invests across the entire private markets spectrum including buyouts, growth equity, early and late-stage venture capital, private credit, real assets, and public equities and public credit. Lunate aims to be one of the world’s leading private markets solutions providers through SMAs and multi-asset class funds, seeking to generate best-in-class risk-adjusted returns for its clients.

Role Overview:

The Executive Assistant will provide comprehensive support to the firm’s senior executives. This role involves managing day-to-day operations, handling confidential matters, and coordinating a variety of administrative tasks. The ideal candidate will possess exceptional multitasking skills, attention to detail, time management, and the ability to anticipate senior executive’s needs.

Key Duties & Responsibilities:

• Manage and coordinate schedules, including meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between the executives and internal/external stakeholders. Screen and prioritize emails, phone calls, and correspondence.
• Organize and prepare for meetings, including setting agendas, gathering documents, taking minutes, and following up on action items.
• Plan, book, and coordinate complex domestic and international travel, accommodation, and itineraries for the Managing Partner.
• Draft, review, and edit presentations, reports, and communications for the senior executives.
• Handle sensitive and confidential information with discretion and ensure compliance with privacy and security protocols.
• Assist with various projects, ensuring timelines are met and tasks are completed effectively.
• Process and track expense reports, invoices, and reimbursements.
• Assist with the coordination of office-wide events and functions, and support the senior executive’s office with day-to-day operational needs.
• Maintain relationships with clients, partners, and key business contacts on behalf of the senior executive.
• Conduct research and provide background information for meetings or presentations, as requested.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 6 years of experience as an Executive Assistant, ideally supporting C-level executives or senior leadership.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software.
• Exceptional organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Strong problem-solving abilities and attention to detail.
• Discretion and confidentiality are critical for this role.
• Ability to work independently and handle high-pressure situations with professionalism.
• Excellent time management and decision-making skills.
• Flexibility to adjust to the Managing Partner's changing needs and work schedule.