Executive Assistant

Job Title: Executive Assistant (EA to ZVP across 02 zones - Karnataka and TN)

Location: Bangalore (Brigade Magnum)

6-day work week (Monday to Saturday)

Job Summary:

We are seeking a highly organized, proactive, and professional Executive Assistant to support the SLT’s in day-to-day operations. The successful candidate will serve as a trusted right hand to the SLT’s, managing communications, coordinating schedules, preparing reports, and ensuring efficient workflow within the department. This role requires discretion, excellent communication skills, and the ability to handle sensitive information with the utmost confidentiality.

Key Responsibilities:

• Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and manage logistics for internal and external meetings, including agendas, materials, and follow-up actions.
• Prepare reports, presentations, correspondence, and other documents as requested.
• Handle confidential and sensitive information with discretion and professionalism.
• Monitor and manage email communication on behalf of the VP, prioritizing and responding when necessary.
• Coordinate logistics for travel, conferences, and special events.
• Liaise with internal departments and external stakeholders to support business operations.
• Manage expense reports and assist with budgeting and invoice processing.

Qualifications:

• Any Degree
• 4+ years of experience supporting a senior executive, preferably at the VP or ZVP level.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus.
• High level of discretion, professionalism, and confidentiality.

Preferred Skills:

• Experience working in a corporate or executive office environment.
• Knowledge of industry-specific tools, systems, or procedures.
• Multitasking and problem-solving capabilities.