HR Administration Specialist

About dnata in Italy

Founded in 1959 in Dubai, dnata (Dubai National Air Transport Association) is one of the world’s leading providers of air services, including ground handling, cargo, travel, catering and retail, with operations in 35 countries across six continents.

In Italy, dnata is the leading provider of ground handling services, serving more than 55 airlines at Milan Linate, Milan Malpensa and Rome Fiumicino airports, offering passenger services, ramp operations, ramp cargo support and baggage handling.

Rome Fiumicino Airport represents the second-largest station within dnata’s global network. Across its three Italian airports, dnata coordinates over 150,000 flights each year, supports more than 46 million passengers, and handles nearly 18 million bags, thanks to the committment of around 5,000 employees.

dnata’s strategy is built on four pillars—innovation, sustainability, safety, and people—and the company is internationally recognised for service excellence, with the goal of becoming the world’s most admired aviation and travel services provider.

For more information, visit: www.dnata.com/it

About The Role

We are seeking a highly organised and detail-focused HR Admin Specialist to join our Personell Administration team based in Vizzola Ticino.

You will ensure the effective administrative management of the employee lifecycle, acting as a key point of contact for employees and line managers on HR administrative matters, while ensuring compliance with legal requirements and deadlines.

Key Responsibilities

• Manage attendance and absences, including reviewing and reconciling monthly timesheets and submitting payroll-related data to the external payroll provider.
• Prepare documentation related to the employee lifecycle (hiring, contract extensions, contract amendments, terminations) and handle mandatory communications with relevant authorities.
• Manage administrative processes related to sickness leave, maternity leave, workplace injuries, and other types of leave, ensuring all associated compliance requirements are met.
• Support onboarding and offboarding processes, including employment documentation, privacy compliance, medical examinations, and health & safety training.
• Provide support to employees on administrative and payroll matters, including payslip interpretation, personal and tax data changes, severance pay (TFR), and tax return assistance (Form 730).
• Review expense reports, meal vouchers, business travel expenses, and manage relationships with HR service providers.
• Maintain and ensure proper filing and updating of employee records, both digital and paper-based.

Requirements

• High school diploma or university degree, preferably with a specialization in Personnel Administration, Payroll, and Social Security Contributions.
• 2–5 years of experience in Personnel Administration roles.
• Good knowledge of labor law and major statutory requirements (CU, Form 770, INAIL, INPS).
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail, reliability, discretion, and ability to manage deadlines effectively.
• Good interpersonal and communication skills, with a collaborative team-oriented approach.
• Good command of the English language.

Pay range and benefits package

• Gross annual salary: from € 25.000 to €35.000
• Smart Working policy (max. 8 days per month)
• Meal vouchers 7€ per day