Human Resources Coordinator

Role Purpose

As the HR Coordinator based in our Sydney office, you will play a key role in supporting day-to-day HR operations and ensuring a seamless employee experience throughout the employee lifecycle. You will coordinate onboarding activities, manage HR administration, and support recruitment and compliance processes while working closely with internal stakeholders and project site teams.

This role is responsible for onboarding coordination, employment contract administration, HR systems maintenance, employee records management, and workforce support activities. The HR Coordinator will ensure HR processes are delivered accurately, efficiently, and in compliance with company policies, procedures, and legislative requirements.

The position is integral to maintaining effective HR operations, supporting workforce coordination, and contributing to a positive and professional employee experience across the business.

Key Responsibilities

Employment Contracts & Correspondence

• Prepare and issue employment contracts, contract extensions, and employment variations in accordance with company policies and procedures.
• Ensure all employment documentation is accurate, compliant, and approved prior to issuance.
• Maintain and update contract templates and standard employment documentation across all employment types.
• Draft and prepare employee correspondence, including:
• Visa application support documentation
• Employment verification letters
• Contract amendments and variations
• General employment-related correspondence

HR Administration & Systems

• Maintain accurate employee records and update HR systems (e.g., PEP, SAP, or other HRIS platforms).
• Ensure employee data integrity and confidentiality at all times.
• Generate and distribute regular HR reports and dashboards, including:
• Headcount reporting
• Onboarding status tracking
• Compliance and workforce reporting
• Coordinate employee lifecycle activities, including onboarding, transfers, role changes, and employment status updates.
• Serve as a first point of contact for HR-related enquiries from employees and stakeholders.

Recruitment & Onboarding Support

• Coordinate interview scheduling between candidates, hiring managers, and relevant stakeholders.
• Support onboarding activities to ensure a smooth and positive employee experience.
• Monitor completion of onboarding requirements, including documentation, inductions, and compliance checks.

Compliance & Workforce Coordination

• Coordinate employee medical assessments and ensure records are maintained in accordance with project and company requirements.
• Support compliance activities related to workforce documentation, visas, licences, certifications, and training requirements.
• Assist in maintaining workforce compliance registers and reporting requirements.

Financial & Administrative Support

• Process HR-related invoices and coordinate with Finance and external service providers regarding agreements and payments.
• Assist with vendor administration and service provider coordination.
• Provide administrative support for HR initiatives, projects, and workforce activities.

General HR Support

• Provide ad hoc support to the HR Manager across a range of HR initiatives and projects.
• Contribute to continuous improvement initiatives within HR processes and systems.
• Support the delivery of a professional, responsive, and customer-focused HR service.

Qualifications & Experience

Essential

• 2–5 years’ experience in an HR Coordinator, HR Administrator, or HR Generalist role.
• Sound understanding of HR policies, employment legislation, and onboarding best practices.
• Experience working with HR Information Systems (HRIS), SAP, PEP, or similar platforms.
• Experience managing employee records and maintaining confidential information.

Desirable

• Tertiary qualification in Human Resources, Business Administration, or a related discipline.
• Experience supporting large-scale infrastructure, construction, engineering, or project-based environments.

Skills & Competencies

• Excellent interpersonal and communication skills with the ability to build effective working relationships at all levels.
• Strong administrative and organisational skills with exceptional attention to detail.
• Effective time management skills with the ability to prioritise competing tasks and meet deadlines.
• Strong problem-solving capability and a proactive, solutions-focused approach.
• High level of professionalism and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently while contributing positively within a collaborative team environment.

Project Information

Snowy 2.0 is the next generation of the iconic Snowy Mountains Hydroelectric Scheme and represents one of Australia’s largest renewable energy infrastructure projects. Once complete, the project will provide 2,000 megawatts of dispatchable, on-demand renewable power and approximately 350,000 megawatt hours of large-scale energy storage to the National Electricity Market.

Voith has been awarded the Electrical and Mechanical (E&M) scope for the project and is delivering critical infrastructure to support the successful completion of Snowy 2.0. This role is directly connected to supporting the workforce and HR requirements associated with the project.