Project Documentation Manager

Req ID: 518446

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Documentation Manager in Oslo we’re looking for?

Your future role

Take on a new challenge and apply your expertise in documentation management to a cutting-edge field. You’ll work alongside collaborative, detail-oriented, and innovative teammates.

You'll play a pivotal role in defining and implementing documentation management processes within project, program, and bid organizations, ensuring alignment with contractual obligations. Day-to-day, you’ll work closely with teams across the business (including project managers, core teams, and subsystem levels), manage documentation lifecycles, and ensure the timely delivery of required documents to customers.

You’ll specifically take care of building Documentation Management Plans (DMPs) in compliance with contractual requirements, as well as overseeing the deployment and use of Electronic Document Management Systems (EDMS), but also support and challenge team members to foster a strong documentation culture.

We’ll look to you for:

• Deploying and executing the documentation management process within your team.
• Creating and updating Documentation Management Plans (DMPs) in line with customer requirements.
• Defining and implementing documentation numbering systems and repositories.
• Ensuring proper validation and timely delivery of contractual documentation and Managing external and internal documentation distribution requirements.
• Setting up and deploying EDMS, training users, and managing access rights.
• Participating in configuration and change reviews to integrate documentation activities.
• Monitoring document milestones and providing reporting and analysis to stakeholders.
  
  

All About You

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Bachelor's or Master's degree, preferably in the field of technical documentation.
• Minimum 5 years of experience in documentation management.
• Knowledge of EDMS tools (desirable).
• Understanding of the railway domain or engineering environment (desirable).
• Fluency in English; knowledge of Norwegian or German is a plus.
• Proficiency in MS Office and analytical tools.
• Experience in preparing dashboards and KPIs.
• Strong understanding of project documentation standards.
• Ability to contribute to or lead the implementation and operation of EDMS tools on projects.
• Structured, process-oriented approach with a continuous improvement mindset.
• Excellent communication and interpersonal skills, with the ability to work collaboratively within multi-site and international teams.
• Familiarity with change and configuration management concepts.
  
  

Things you’ll enjoy Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from monotonous daily routines.
• Work with cutting-edge documentation tools and processes.
• Collaborate with transverse teams and supportive colleagues.
• Contribute to innovative projects that shape the future of mobility.
• Utilise our dynamic and inclusive working environment.
• Steer your career in whatever direction you choose across functions and countries.
  
  

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type: Experienced