Project coordinator

Mission: 6 MONTHS

As part of the Asset Management activity within our bank, we are launching a strategic project to review and optimize the operational setup for several external managers. The goal is to enhance the daily monitoring of processes and improve risk management oversight.

To support the successful delivery of this project, we are seeking a Project Coordinator who will play a pivotal role in coordinating between all stakeholders, tracking progress, organizing necessary meetings, following up on action plans, and potentially conducting tests.

This role requires strong project coordination skills.

Key Responsibilities

Stakeholder Coordination

• Act as the central point of contact between all stakeholders, including external managers, custodians, fund administrators, the management company, risk management teams, and the middle office
• Facilitate effective communication and collaboration among all parties involved in the project
• Organize and lead project meetings, ensuring all relevant stakeholders are informed and aligned
• Proactively identify and address potential bottlenecks or issues in collaboration with the relevant teams

Project Tracking and Management

• Develop and maintain a detailed project action plan, including milestones, deadlines, and assigned responsibilities
• Monitor the progress of the project and ensure timely delivery of key deliverables
• Prepare and distribute regular project status updates and reports to stakeholders

Meeting Organization and Documentation

• Schedule and coordinate project meetings, ensuring all necessary participants are included
• Prepare meeting materials, including presentations, agendas, and supporting documents
• Document meeting minutes, decisions, and action items, and ensure follow-up on assigned tasks

Operational Support

• Assist in identifying areas for process improvement and propose practical solutions
• Collaborate with teams to define and execute testing plans for new processes or tools
• Track and document test results, ensuring any necessary adjustments are implemented

Required Profile

Education and Experience

• Master’s degree in project management, finance, economics, or a related field
• 3 to 5 years of experience in a Project Coordinator or similar role, ideally within the banking or asset management sector
• Solid understanding of operational processes in asset management (e.g., custody, fund administration, middle office) is a strong advantage

Technical Skills

• Proficiency in project management tools
• Strong command of Microsoft Office Suite (Excel, PowerPoint, Word)
• Familiarity with processes in the financial sector

Soft Skills

• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders
• Strong organizational and time management skills, with a keen eye for detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Analytical mindset with problem-solving capabilities
• Proactive and self-motivated, with a collaborative approach to teamwork

Languages

• Fluency in English (both written and spoken) is mandatory