Executive Assistant

This is a remote position.

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide direct support to senior leadership. This role is ideal for someone who thrives in fast-paced environments, anticipates needs before they arise, and enjoys enabling executives to operate at their highest effectiveness.

• Manage complex calendars, scheduling, and meeting coordination
  

• Handle email management, prioritization, and drafting responses
  

• Prepare documents, presentations, reports, and meeting materials
  

• Support decision-making through timely follow-up and task tracking
  
  

• Serve as a primary point of contact for internal and external stakeholders
  

• Coordinate cross-functional communication on behalf of leadership
  

• Draft professional correspondence, memos, and summaries
  

• Maintain discretion, confidentiality, and excellent judgment
  
  

• Organize travel arrangements, itineraries, and logistics
  

• Process expenses, reimbursements, and vendor invoices
  

• Maintain databases, files, records, and documentation systems
  

• Support onboarding of new team members or contractors as needed
  
  

• Assist with small project coordination and tracking deadlines
  

• Conduct basic research and prepare briefing notes
  

• Help oversee recurring processes, events, and leadership routines
  

• Identify opportunities to improve workflows and executive efficiency
  

• Diploma or bachelor’s degree in Business Administration, Communications, Management, or related field
  

• 1–3 years of experience in administrative support, office coordination, or executive assistance
  
  

• Strong written and verbal communication
  

• Excellent organization, time management, and attention to detail
  

• Proficiency in Google Workspace/MS Office (Calendar, Docs, Sheets, Slides)
  

• Ability to multitask, prioritize, and manage shifting schedules
  

• Strong professional judgment and ability to handle confidential information