Office and HR Coordinator

Location: Linkoping

About the job

Are you passionate about creating a positive workplace and supporting both people and office operations? Do you enjoy combining administration, HR coordination, and event planning in a dynamic role? Then you’re the right fit for our HR & Administration team!

As Office and HR Coordinator, you’ll be at the heart of our office, ensuring smooth daily operations while providing crucial support across the employee lifecycle. You'll be the central point for everything from managing supplier contacts and coordinating events to recruitment, onboardings and communication, making our workplace welcoming, efficient, and inspiring.

You’ll collaborate with managers, employees, and external partners to keep our offices running smoothly. This role is dynamic and varied, giving you the opportunity to directly influence and shape our unique workplace culture.

Role & Responsibilities:

• Ensure smooth office operations and a welcoming environment, including contact with suppliers, deliveries, and travel bookings.
• Support HR processes across the employee lifecycle ( recruitment, onboarding, offboarding, contracts, HR system updates).
• Coordinate internal events, team-building activities, and social gatherings.
• Strengthen our employer brand by coordinating career fairs, events, and university collaborations.
• Provide administrative tasks and payroll support, such as handling invoices, expense reports and compliance checks.
• Manage internal communication channels and support external content when needed.

Job Requirements:

• Degree in HR or administration or previous experience in a similar role.
• Excellent communication skills in Swedish and English (English CV required).
• Proficiency with Google Workspace or Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and time-management skills with the ability to structure your work.
• Service-minded, proactive, and detail-oriented with a “can-do” attitude.
• Integrity in handling confidential information.

What’s on Offer:

• Flat organizational structure with short decision-making processes that boost your creativity and independence.
• A supportive and collaborative HR & Administration team where you’ll have real ownership of your tasks.
• A diverse and inclusive workplace with colleagues across multiple countries.
• A chance to directly shape the workplace experience and company culture.

Interested?

We are actively reviewing applications, so apply now! We are looking forward to hearing from you. Please submit your CV in English.

Have questions about our recruitment process, remote work, or benefits? Check out our FAQ page for more details.