Human Resources Coordinator

Our non-profit client is seeking a HR Coordinator to support HR operations across HRIS administration, onboarding/offboarding, benefits and leave management, and policy compliance.

Reporting to the Senior Director, HR, this role serves as the first point of contact for HRIS inquiries and provides key support to HR teams. The ideal candidate brings strong HR systems experience, excellent data accuracy, and the ability to deliver high-quality service in a global, mission-driven environment.

This is a hybrid position (2-days on-site) in the Downtown Ottawa area.

Responsibilities:

• Administer and maintain the HRIS, including data entry, audits, reporting, and troubleshooting.
• Manage employee files and support employment changes, confirmations, and documentation.
• Develop and maintain HRIS training materials and process documentation.
• Coordinate onboarding and offboarding, including new hire setup, cross-functional support, and exit interviews.
• Manage leaves of absence (parental, disability, vacation accruals) and provide benefits-related support to employees and Finance.
• Update HR policies, procedures, and Health & Safety standards to ensure compliance with legislation and EDI best practices.
• Support the Joint Health & Safety Committee; training, inspections, meetings, and compliance follow-up.
• Assist with reporting, SharePoint updates, travel clearances, and compliance tracking.
• Provide ad hoc HR operations support as needed.

Qualifications:

• Post-secondary education in Human Resources, Business Administration, or a related field.
• 3–5 years of experience in HR coordination, HR operations, or related roles.
• Hands-on experience with HRIS platforms (e.g., Dynamics 365) and SharePoint.
• CHRP/CHRL designation or working toward completion is an asset.
• Strong communication skills, with fluency in English; French or additional languages an asset.
• Knowledge of Ontario employment legislation, HR best practices, and health & safety standards.