Administrative Assistant (Remote EU, B2B contract)

About Mira

Mira is a San Francisco-based hormonal health company providing integrative care and hormonal testing for over 200,000 customers. In 2023, they were recognized by Inc. 5000 as America's fastest-growing femtech company. We started our company to help women and individuals reach their parenthood dreams and make their fertility journey smoother.

Mira’s most important breakthrough was inventing the market's only FDA-compliant at-home fertility monitor with quantitative technology. Since the beginning, they have been on a mission to develop data-driven hormonal health solutions to help women make confident health decisions during every stage of their lives—from the menstrual stage to menopause. Mira offers solutions to test, boost, and navigate fertility—starting from comprehensive hormone testing and supplements to fertility coaching and online courses.

We are committed to helping our customers achieve the highest possible success rates and outcomes; that is why our focus is on personalized care, the use of the most cutting-edge technology, and science-backed data.

About The Position

We are looking for an Administrative Assistant (located in the EU) to support the HR team and C-Level Management team with daily administrative tasks related to various fields, including payments, access, calendar and meeting management, and travel arrangements. The ideal candidate is very organized, can follow the process and work multiple tasks effectively, and has high attentiveness to detail.

If you want to challenge yourself at a high-growth startup and make a difference for women's health, please join us!

Requirements

• 2+ years of experience as an Administrative Assistant, Executive Assistant, Department Assistant, or in a similar role.
• Strong organizational skills — ability to structure and organize information effectively for teams.
• Excellent multitasking skills — you’ll handle many small and varied tasks while managing multiple priorities simultaneously.
• Tech-savvy, with experience using task and project management tools (e.g., Notion, Asana, Trello, or similar).
• Excellent written and verbal communication skills.
• High attention to detail — especially when working with financial information.
• Proactive, resourceful, and able to work independently in a fast-paced environment.
• Bachelor’s degree in Business Administration, HR, or a related field.
  
  

Details

The role is a remote position, with a 40-hour workweek, flexible working hours, and occasional overlap with the US team. You need to be located in the EU.

Responsibilities

• Provide support for operational projects for the HR team.
• Support the CEO with email correspondence and meeting arrangements.
• Manage access to all platforms.
• Arrange travel for the leadership team, including booking tickets and hotels.
• Monitor travel and software budgets: collect requests and record actual expenses.
• Assist with scheduling and organizing team meetings
• Conduct access audits regularly.
• Handle document management and the filing system.
• Assist with collecting payments and invoices, and prepare weekly and monthly reports.
  
  

Benefits

• You will work with a dedicated, highly-engaged, international team of professionals who are passionate about helping couples and individuals start their families.
• We have a fast-paced and collaborative work environment where we encourage open communication, ownership, and independence.
• In addition to a competitive salary, we offer a performance-based bonus system based on OKRs.
• We provide professional development opportunities - training courses, workshops, and seminars.