Business Support Assistant

Business Support Assistant

Forvis Mazars

Forvis Mazars is an international network of two firms operating in the field of audit and advisory services in 100+ countries with 40 000+ staff. At our core is our promise to the market, to always look ahead for our clients, people, and communities we serve across the world. It’s the solutions we offer organisations of all sizes, both domestic and international, to set them up for continued, sustainable success.

We are a multicultural organisation with shared goals, values and service standards across the world. We take pride in our technical expertise and the quality of our work. We approach every piece of work with integrity, independence, accountability and a social conscience. Our values guide us in everything we do: how we meet the needs of our clients, how we develop our people and what role we play in our communities. We're seeking talented professionals to join our dream team and to Grow, Belong and make an Impact with us!

Business Support Assistant

As Forvis Mazars continues to grow its presence in Finland, we are looking for a proactive and versatile Business Support Assistant to join our Helsinki office as a part-time employee. In this role, you will play a pivotal part in supporting the operations of the office, contributing across a variety of functions including marketing and communications support, supplier liaison, general administrative tasks, and provide personal assistance to the Managing Partner. You’ll be a reliable point of contact and a flexible team player, helping ensure everything runs smoothly.

What will you do?

As our Business Support Assistant, you will wear many hats and work closely with our Business Support Manager.

Your responsibilities will include:

• Marketing and Communication: Coordinating marketing activities, including online and offline campaigns, support with the firm's social media presence and website updates, assisting with the creation of marketing materials and content.
• Finance: Supplier invoice processing, Client billing
• Supplier coordination: Coordinating relationships with suppliers and ensuring efficient services, overseeing office maintenance and facilities.
• Quality management: Taking care of databases and reporting procedures
• General Secretary: Scheduling and organizing meetings, conferences, and travel arrangements, maintaining office records and ensuring data security and confidentiality.
• Personal Assistant to Managing Partner: Providing administrative support to the Managing Partner
• Assisting with special projects and tasks as needed.

What are we looking for?

An agile and business as well as people-oriented personality with an international mindset and the following competences, qualities and qualifications:

• Degree or on-going studies in business administration or related field.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication in both Finnish and English.
• Proficiency in M365 Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, prioritize tasks, and adapt to changing needs.
• Comfortable in a fast-paced environment.

Why join us?

• Be part of a global organization with a strong reputation for excellence.
• Pioneering opportunity to help establish and shape our presence in Finland.
• Collaborative, dynamic and friendly work environment.
• Unique opportunity to grow and develop: there is no limit to your career ambitions, we encourage and appreciate your enthusiasm and provide training opportunities (internal & external training).
• Enjoy work-life balance including flexible working hours and hybrid working model.
• Competitive compensation and benefits package.

We offer this role as part-time. The exact percentage of working hours will be determined in discussion with the selected candidate.

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