Payroll and Operations Coordinator

🚀 Job Summary:

Modernize LLC is on the lookout for a Payroll and Operations Coordinator 🧑‍💼 who’s meticulous, organized, and ready to make a difference! This role centers on managing payroll with precision, supporting operational efficiency, and ensuring compliance standards are met. If you’re proactive, detail-oriented, and have a knack for analytics and communication, this position is a fantastic opportunity to contribute to seamless payroll and operational processes. 📈

✨ Key Responsibilities:

🌟 Payroll Administration

• 📅 Process semi-monthly payroll accurately and on time for all employees.

• 🧾 Handle payroll data, including hours, deductions, and bonuses.

• ⏰ Verify and process timesheets, overtime, and other adjustments as needed.

• 🤝 Collaborate with HR and Finance to resolve payroll inquiries.

• 📜 Ensure compliance with federal, state, and local payroll tax laws; prepare and file payroll reports.

• 💼 Reconcile payroll accounts with Finance, ensuring accuracy.

🌟 Operations Support

• 🛠 Assist in developing and implementing policies to streamline workflows.

• 📊 Support cross-functional efforts to boost operational efficiency.

• 📦 Manage logistics: vendor relationships, purchase orders, and inventory.

• 📈 Prepare reports and analyses to guide strategic decisions.

• 👥 Partner with HR to update records, onboard new hires, and maintain confidentiality.

🌟 Compliance and Reporting

• 📑 Ensure compliance with all legal standards in payroll and operations.

• 🔍 Conduct audits on payroll, benefits, and operations for data integrity.

• 📅 Prepare and deliver accurate reports for management review.

• 🛠 Work with HR and Finance to resolve discrepancies and recommend improvements.

🌟 Qualifications:

• 🎓 Education: Bachelor’s in Accounting, Business, HR, or related field.

• 🧩 Experience: 2-3 years in payroll, operations coordination, or similar role.

• 💻 Technical Skills: Proficient in payroll systems (ADP, Paylocity) and Excel.

• 🧾 Compliance Knowledge: Familiar with U.S. federal and state payroll regulations, 401(k) contributions, and wage laws.

• 📢 Communication: Clear verbal and written skills for working with internal and external teams.

• 🔍 Attention to Detail: Strong organization and accuracy in data entry.

Preferred Qualifications:

• 🧠 Experience with HRIS and ERP systems.

• 📈 Knowledge of lean operations or continuous improvement.

• 🏢 Experience in a fast-paced, growth-oriented environment.

• 📜 Professional certifications (CPP or FPC) are a plus!

Key Attributes:

• 🧩 Problem-Solver: Skilled at identifying issues and implementing solutions.

• 👥 Collaborative: Strong team player who prioritizes customer service.

• ⏱ Time Management: Effectively handles multiple projects and deadlines.

• 🔒 Integrity: Maintains confidentiality and handles sensitive information responsibly.

Modernize LLC is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences. If you’re ready to make an impact in a dynamic environment and have a keen eye for detail, we would love to hear from you!