Project Officer ERC & EU Research Grants

About The FSTM

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.

Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

The Department of Physics and Materials Science (DPhyMS) at FSTM pursues excellence in fundamental and applied research, rigorous education, and impactful outreach. Its multidisciplinary expertise spans quantum technologies, biophysics, soft and living matter, photovoltaics, spectroscopy, and machine learning. DPhyMS fosters a collaborative spirit through partnerships with all faculties at Uni.lu, national research institutions, ministries, and global industry leaders, including Janssen, AstraZeneca, and Google. The department’s governance emphasises academic freedom and collective decision-making, ensuring a dynamic and inclusive environment for innovation and learning.

Your role

The Project Officer (PO) will reinforce the team of Research Facilitators (RFs) within the Faculty of Science, Technology and Medicine (FSTM). Reporting to the Team Leader, the PO will play a key role in supporting the management and implementation of research projects in the Department of Physics and Materials Science, with a particular focus on European Research Council (ERC) grants and other strategic departmental initiatives.

Working closely with principal investigators, the RF team, administrative staff, and the faculty’s financial controllers, the project officer will be responsible for the post-award phase of research projects, ensuring smooth execution and compliance with funding requirements.

This role offers a unique opportunity to contribute to cutting-edge research by enabling its successful delivery. You will join a collaborative and forward-thinking environment where your expertise in project management will directly support scientific excellence.

Key Responsibilities:

• Coordinate administrative project kick-offs and maintain communication with project partners and funding agencies
• Oversee project execution from a management perspective, identifying and facilitating support for technical and educational needs
• Manage contractual aspects of projects in collaboration with relevant stakeholders
• Lead and support project reporting activities, including:
• Monitoring expenditures and assisting partners with financial processes
• Completing funder reporting templates
• Drafting deliverables and coordinating their timely submission
• Ensure effective communication with internal and external stakeholders
• Maintain proactive follow-up and tracking of project progress
  
  

Your profile

• A master's or equivalent in one of the scientific disciplines of the University
• Deep knowledge of Universities’ research culture
• Proven experience in research project management, especially for EU projects
• Ability to coordinate and support teams, build trust and develop know-how
• Team-oriented and comfortable with internationality & multidisciplinarity
• Excellent command of English and fluency in French
• Excellent writing skills in English, ability to produce efficient texts in the context of EU strategy and research policy
• Open-minded, proactive, able to multi-task and flexible
• Welcoming and service-oriented attitude
• Curious and able to adapt to the ever-changing world of research management
  
  

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …
  
  

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter
  
  

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: 40.0 Hours per Week
• Location: Limpertsberg Campus
• Internal Title: Project officer
• Job Reference: UOL07627