Head of Assets

We are looking for a forward-thinking, results-driven Head of Assets to lead Omniva’s asset and facility operations across Estonia.

Why Omniva?

Omniva is one of the most trusted brands and sought-after employers in the Baltics. As the leading international post and parcel delivery logistics company in the region, we are dedicated to bringing the world closer to every home – sustainably, with care, and with joy. Our network extends far beyond the Baltics, reaching across Europe and beyond.

We combine the stability of a large organization - employing over 2,400 professionals - with the dynamic, development-oriented nature of our daily operations. Whether you’re a sorter, courier, sales specialist, marketer, engineer, IT expert, logistics guru, or something else, we prioritize employee well-being through comprehensive benefits, a culture of learning and joy, and ample opportunities for growth.

At Omniva, you’ll join a team of open-minded thinkers and reliable professionals who value innovation, teamwork, and making a positive, lasting impact. Start your journey to delivering joy with us today!

Key Responsibilities:

• Manage premises across Estonia, including offices, post offices, sorting and distribution centers — ensuring operational readiness, safety, fire/security compliance, and cost control.
• Serve as the administrative owner of all premises — maintaining accurate records, ensuring legal and regulatory compliance, and managing documentation.
• Collaborate with internal stakeholders and business units to understand their facility needs, coordinate access and usage, and ensure premises support operational goals.
• Lead warehouse operations, overseeing goods storage, stock balances, supplier contracts, and organizing the delivery of items to customers and between internal locations.
• Own the procurement process for all asset-related needs — from tenders to contract negotiations — and collaborate closely with suppliers and internal stakeholders.
• Oversee contract management, including lease agreements, service contracts, maintenance and security agreements — ensuring obligations are met, renewals are timely, and terms support operational goals.
• Drive strategic projects like relocations and ensure smooth execution with minimal business disruption.
• Take full responsibility for budgeting, ensuring transparency, accurate planning, and cost-saving initiatives across facilities.
• Lead and develop a team, building a culture of performance, collaboration, and accountability.
  
  

What We’re Looking For

• At least 5–7 years of relevant experience, including 2+ years in a leadership role.
• Strong knowledge of procurement, budgeting, and contract/vendor management.
• Fluent in Estonian and proficient in English.
• A structured and analytical mindset, with the ability to lead projects, solve problems, and prioritize effectively.
• Great communication and leadership skills, with the ability to align people and processes.
• Bachelor’s degree in Law, Business, Real estate management, or a related field. (A Master’s degree is a a plus)
  
  

To value your work, this is what you'll get in exchange

• Not only be part of the change but to create it
• Startup vibe embracing innovation
• Competitive compensation
• Several training and development programs
• Work-life balance
• Sports benefits or health insurance through the Stebby platform
• 5 additional days of vacation days
  
  

Well, but not only do we have all the main benefits you’d expect from a great employer; joining Omniva offers a unique blend of stability, growth, agility, and the chance to be part of a company that combines the best aspects of a well-established corporation and a startup with a rapid growth in the sector. Yeah, you read it right, while we are a sizable corporation, our pace of growth and day-to-day operations evoke the energy of a startup.

When it comes to the work setup, we have office-first mindset at Omniva, so we would be happy to see you on-site at least 3 days a week. It’s not set in stone and working from home is no problem to us, but we think it’s important for you to know our expectations before applying.

NB! We are only considering candidates already located in Baltics, unfortunately we are not able to relocate for this role. In case you have any questions about this position, feel free to contact Vydmantė Žilinskaitė ([email protected])

We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.