Human Resources Coordinator

Company Overview

ExaCare AI is a trailblazing health-tech company on a mission to revolutionize the nursing-home and post-acute space. Our AI-powered software streamlines admissions and elevates care delivery in skilled-nursing facilities nationwide. Backed by $10.35 million in venture funding and experiencing rapid growth, we blend deep industry expertise with cutting-edge technology to improve outcomes for residents, families, and clinical teams.

About the role

We’re seeking an HR Coordinator to join our People team and serve as the backbone of our fast-scaling organization. You’ll manage candidate pipelines, handle core HR operations, and help craft memorable culture-building events as we double headcount over the next year.

What You Bring

• 1-3 years of HR coordination, recruiting, or talent-operations experience (open to candidates with keen interest who have other strong backgrounds)
• Proven ability to source candidates through multiple recruiting channels.
• Solid understanding of HR fundamentals (onboarding, HRIS, compliance)
• Stellar organizational skills—you juggle many moving parts without dropping balls.
• Clear, empathetic communication style that builds trust with candidates and colleagues.

Nice-to-Haves

• Experience in healthcare, long-term-care, or SaaS environments.
• Event-planning or culture-committee experience.
• HR certification (CHRP) or progress toward one.

What You’ll Do

Recruiting & Sourcing

• Post and refresh job ads across LinkedIn, niche boards, universities, and employee-referral channels.
• Proactively source passive talent via Boolean searches, LinkedIn Recruiter, Gem, and other CRM tools.
• Screen resumes, schedule interviews, and ensure a white-glove candidate experience.
• Track funnel metrics in Ashby and recommend process improvements.

HR Operations

• Administer onboarding/off-boarding, background checks, and benefits enrollment.
• Maintain digital employee files, HRIS data integrity, and compliance calendars.
• Assist with policy updates, employee-relations documentation, and ad-hoc audits.

Culture & Events

• Plan and execute quarterly all-hands, virtual team-building activities, volunteer days, and the annual company retreat.
• Coordinate swag, milestone celebrations, and recognition programs.
• Support DEIB initiatives and employee-resource-group logistics.

What You Bring

• 1-3 years of HR coordination, recruiting, or talent-operations experience (open to candidates with keen interest who have other strong backgrounds)
• Proven ability to source candidates through multiple recruiting channels.
• Solid understanding of HR fundamentals (onboarding, HRIS, compliance)
• Stellar organizational skills—you juggle many moving parts without dropping balls.
• Clear, empathetic communication style that builds trust with candidates and colleagues.

Why ExaCare AI

• Mission-Driven Impact – improve the lives of clinicians and seniors every day.
• Career Growth – join at an inflection point and shape our people's foundation.
• Competitive Package – market salary, equity, healthcare benefits
• Quality Team & Flexibility – tight-knit group that genuinely enjoys working together, with a hybrid setup that blends remote flexibility and in-person collaboration in Toronto

An insight into our Core Values

Impact

We are committed to being a force for good and leaving a lasting, meaningful impact on society. From the products we create and the services we provide, to the way we interact with our employees and customers.

Accountability

We are accountable to each other and the communities in which we operate. We take ownership of our mistakes and work to correct them, and we hold ourselves and each other accountable for delivering on our promises and commitments.

Ownership

We give everyone ownership of their tasks and projects and everyone is expected to be proactive in finding solutions and overcoming challenges.

Sense of Urgency

We value speed and efficiency in everything we do. We strive to continuously improve our processes and find ways to do things faster, without sacrificing quality or attention to detail.

Answer First

We value proactive problem-solving. Instead of bringing questions or problems, whenever possible, we bring proposed answers. It's important for us to lead with an answer or solution, but to be flexible to others feedback.

If this sounds like you, we'd love to have a chat!