Assistant Project Manager - Entertainment

Arada

It is when the spaces and experiences we create connect with people that bonds are made, challenges are solved and healthier, happier lives take shape.

PURPOSE OF THE ROLE:

The Assistant Project Manager – Events is responsible for supporting the planning, coordination, and execution of internal and external events organized by Arada. Working within the Hospitality & Entertainment team, the role involves managing event timelines, budgets, logistics, and vendor relationships to ensure seamless and high-quality event delivery that aligns with the brand and strategic objectives.

PRIMARY RESPONSIBILITIES:

Event Planning & Execution

• Assist in conceptualizing, planning, and executing a calendar of events for both internal and public-facing activations.
• Coordinate with internal departments and external partners to align on event goals and requirements.
• Prepare detailed project plans including timelines, task allocations, and resource management.
• Oversee on-ground execution to ensure smooth event operations, setup, and guest flow.
• Conduct pre-event and post-event briefings, evaluations, and reports.

Vendor & Stakeholder Management

• Liaise with suppliers, contractors, and agencies for event production, setup, and support services.
• Ensure timely sourcing of quotations, finalization of vendors, and execution of deliverables.
• Maintain healthy relationships with stakeholders, partners, and key collaborators.

Budget & Compliance

• Monitor event budgets, ensuring adherence to financial targets without compromising on quality.
• Ensure all necessary permits, contracts, and compliance requirements are fulfilled.
• Track expenses and provide reconciliations post-event.

Brand & Guest Experience

• Ensure all events reflect Arada’s brand standards and enhance its public image.
• Collaborate with the Marketing team to align messaging, communication, and visual branding for each event.
• Prioritize guest experience and engagement across all activations.

Reporting & Documentation

• Maintain accurate records of project documents, vendor contracts, approvals, and payments.
• Submit timely status reports to leadership and escalate risks or issues proactively.
• Create post-event evaluations and debriefs to capture learnings and improvements.

QUALIFICATION

Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.

EXPERIENCE

• Minimum 2-4 years of experience in event/project coordination or management, preferably in the hospitality, lifestyle, or entertainment sector.
• Prior experience delivering premium events in the UAE is highly desirable.
• Familiarity with working in dynamic, fast-paced environments with multiple stakeholders.

SKILLS

• Strong organizational and project management abilities
• Excellent interpersonal and communication skills
• Creative mindset with problem-solving capabilities
• Proficient in MS Office and event/project planning tools
• Ability to manage multiple projects under pressure and tight deadlines
• Detail-oriented with a passion for guest and attendee experiences