HR Operations Assistant

Why work at Nebius

Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we work

Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

We are looking for a part-time HR Operations assistant/coordinator to join our Germany team, working in our Berlin office.

Key Responsibilities:

• Document Management & Archiving:
• Organize, store, and maintain document flow, ensuring accurate filing and secure archiving on site (HR, Finance, Legal, Immigration archives).
• Ensure compliance with company policies and regulatory standards for document retention.
• Correspondence Handling:
• Manage incoming and outgoing communication (postal and courier) for the site.
• Health & Safety Inquiries:
• Act as the first point of contact for offsite questions or reports related to health and safety, participate in health and safety project.
• HR Support & Archiving:
• Participate in HR-related projects such as audits, staff file maintenance, compliance tracking.
• Administrative Support:
• Provide general administrative assistance to site management as needed ( event organization, staff communications, and logistics, others).

Qualifications & Skills:

• Background in HR or experience supporting HR functions is preferred
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and high level of accuracy
• Ability to work independently and handle sensitive information confidentially.Fluent German language
• Able to work averagely 10hours a week

What we offer

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth within Nebius.
• Hybrid working arrangements.
• A dynamic and collaborative work environment that values initiative and innovation.

We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!