Human Resources Coordinator

Job Purpose:

We are looking for a Human Resource Coordinator to join our team, responsible for handling the entire lifecycle of employee formalities for our workforce (blue-collar). From onboarding to separation, this role ensures that all administrative and operational processes are carried out efficiently, within timelines, and in compliance with internal and regulatory standards.

Key Responsibilities:

1. Onboarding and Induction:

• Coordinate transportation for new joiners from the airport to the camp and ensure proper accommodation arrangements.
• Maintain accurate records of new joiners and inform respective departments accordingly.
• Collaborate with Employee Relations for a smooth Welcome Induction and attendance tracking.

2. Visa Processing:

• Liaise with the Visa and PR team to facilitate Emirates ID applications and medical forms.
• Ensure timely signing and return of service agreements by employees.
• Arrange transportation for new employees to complete visa medical requirements and Emirates ID applications.

3. Administrative Tasks:

• Update salary and duty details in JDE for all new joiners.
• Process health insurance applications and ensure employees receive active cards.
• Complete formalities for employee identification cards and coordinate ATM card issuance.
• Maintain and update employee documents in SharePoint, DMS, and JDE, ensuring confidentiality at all times.

4. Separation and Repatriation:

• Communicate job status to employees and manage cancellation documentation.
• Coordinate repatriation tickets and document handovers.
• For medically unfit employees, ensure timely repatriation by coordinating with transport and Visa teams.

5. Other Responsibilities:

• Regularly interact with employees to address operational concerns.
• Ensure participation in company trainings, HR Roadshows, and engagement events.
• Educate employees on HR policies and encourage involvement in surveys.
• Display translated notices and ensure compliance with safety policies.

Required Qualifications & Experience:

• Bachelor’s degree
• 2–3 years of experience in HR Administration

Skills:

• Proficient in MS Office (Excel, Word, Outlook)
• Strong verbal and written communication skills in English; knowledge of any additional languages (Hindi, Arabic, Urdu, Bengali, Nepali) is a plus
• Familiarity with ERP systems.
• Strong organizational, analytical, and problem-solving skills