Human Resources Generalist & Office Manager Ukraine (all genders)

Job title: Human Resources Generalist & Office Manager Ukraine (all genders)

Work location: Kyiv / Ukraine - hybrid

Who are we, and what do we do?

Onit is a global leader in enterprise workflow solutions for legal, compliance, sales, IT, HR, and finance departments. With Onit, companies can transform best practices into smarter workflows, better processes, and operational efficiencies. Onit focuses on enterprise legal management, matter management, spend management, contract lifecycle management, and legal holds, transforming how global Fortune 500 companies and corporate legal departments bridge the gap between systems of record and systems of engagement.

Position Summary

Onit is looking for a HR Generalist and Office Manager in full-time (minimum of 3 days in our Kyiv office) for our HR EMEA team. This person will report directly to the Human Resources Director EMEA and will play a key role in providing comprehensive human resource services to currently 28 Onit employees in Ukraine, including support of employee life cycle programs, general human resources programs, and policy & process implementation.

Key Responsibilities

• Serve as the first point of contact for handling employment-related inquiries from employees, supervisors, and applicants
• Create an employee engagement calendar, organize events, parties and celebrations, manage monthly/quarterly rewards and recognitions
• Provide ad hoc HR and payroll reporting, gathering and compiling HR metrics and data from a variety of sources, including the Human Resource Information System (HRIS) and payroll outputs, exit interviews, employment verifications, state labor statistics and other sources
• Support special projects, audits, etc. from an HR perspective
• Conduct or obtain background and eligibility checks on employees, support with recruiting admin
• Perform routine tasks necessary to administer and execute human resource programs including, but not limited to, compensation, benefits and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition and morale; occupational health and safety; and training and development
• Compliance with Ukrainian labor laws and regulations
• Maintaining military records
• Supporting the preparation of payroll (new employees, departures, expenses, vacations), benefits, performance and compensation review and evaluation processes
• Point of contact for external agencies/departments and health insurance providers
• Supporting the implementation of new training, development, recruitment and other related initiatives

Office Management

• Support for the Kyiv and partially Lviv offices, communication with Business Centers’ Administrations on service matters, pass creation for employees, submissions of maintenance requests to the BC system, administration of the security system in both offices, managing office budget, communication with the external cleaning company
• Ordering office supplies, scheduling snack and water deliveries
• Managing invoice requests and approvals with vendors while controlling the office budget
• Managing basic accounting documents (invoices, acceptance acts) with the help of the external accounting firm
• Monitoring all payments to be made in a timely manner, retaining all payment documents, external and internal communication (with Onit´s global Acccounting team)
• Performimg other duties as assigned

Must haves

• Demonstrated ability to support HR operations in a dynamic US company
• Ability to plan and work under stringent timelines and skilled to manage and execute effectively on multiple, time-sensitive projects, with great attention to detail and keen sense of urgency and confidentiality
• Excellent verbal and written communication skills
• Oustanding interpersonal, negotiation, and conflict resolution skills
• Be a collaborative team player who demonstrates flexibility and a can-do attitude as part of a motivated, high performance HR team in a dynamic global environment
• Strong ethics; knowledge and awareness of local legal and compliance aspects of HR operations
• Strong ability to analyse and report data to drive decisions

Qualifications and Skills

• 3+ years of hands-on experience as a HR Generalist, Payroll specialist or comparable
• Ability to work independently with a strong attention to detail and sense of urgency
• Ability to work within a global US company while supporting employees locally
• Proficiency in Microsoft Office, including strong knowledge of MS Word and Excel
• Strong written and verbal communication skills in both English and Ukrainian
• Bachelor´s degree in Business Administration or related field required
• Experience with employment practices, human resources policies and procedures with an emphasis on Ukrainian labor law

We offer you

• An attractive salary package including a company bonus and numerous benefits like paid parental leave (up to 10 weeks), paid caregiver leave (up to 3 weeks), minimum 26 calendar days* paid annual vacation plus flex PTO
• Unlimited paid sick days
• Medical insurance in Ukraine
• A responsible as well as versatile job in a constantly growing international US company

Please notice that the employment will be under Diia.City.

With your application, you agree to the processing of your personal data in accordance with the provisions of data protection regulation insofar as this is necessary for the decision to establish an employment relationship with us.