HR & Administration Coordinator

Our client is a workforce provider specializing in blue-collar personnel across Poland and Europe. They are committed to delivering exceptional service to their clients while providing valuable employment opportunities to a diverse workforce.

Job Summary The HR & Administration Coordinator will be responsible for a range of tasks, including HR administration, foreign worker legalization, visa processing, and business development with Polish companies. This role requires a proactive individual with a strong commercial mindset, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities HR & Administration

• Manage day-to-day HR administration tasks, including employee onboarding, contract management, and record-keeping.
• Provide support to employees regarding HR policies and procedures.
• Maintain accurate and up-to-date employee records.

Foreign Worker Legalization

• Coordinate the legalization process for foreign workers, including Temporary Residence Cards (TRC), work permits, and other necessary documentation.
• Ensure compliance with all relevant Polish and EU immigration laws.
• Stay updated on changes to immigration regulations.

Visa Processing

• Manage the visa application process for applicants from abroad, including booking appointments and preparing necessary documentation.
• Provide guidance and support to applicants throughout the visa process.

Business Development

• Proactively identify and develop relationships with potential Polish client companies.
• Present workforce solutions to prospective clients and negotiate contracts.
• Collaborate with employers to understand their staffing needs and provide tailored solutions.
• Contribute to the company’s commercial development.

Communication & Coordination

• Serve as a primary point of contact for employees and clients.
• Communicate effectively in both Polish and English, both verbally and in writing.
• Coordinate with internal departments and external partners to ensure smooth operations.
• Work closely with employers to fulfill staffing requirements.

Qualifications

• Proven experience in HR administration and/or recruitment.
• Experience with foreign worker legalization and visa processing in Poland.
• Strong understanding of Polish labor law and immigration regulations.
• Demonstrated sales or business development experience.
• Excellent communication skills in Polish and English (written and verbal).
• Proficiency in other European languages is a significant plus.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Commercial mindset with a focus on achieving business goals.
• Ability to handle multiple tasks and meet deadlines.

Desired Skills

• Experience working in the blue-collar workforce industry.
• Knowledge of the Polish market and business landscape.
• Previous experience coordinating with employers.

What We Offer

• Competitive salary.
• Contract of employment
• Hybrid model of working, office in Krakow
• Opportunity to work in a dynamic and growing company.