Onboarding Specialist

About the Role

We are seeking a highly organized and people-focused Onboarding Specialist to join the Technology Innovation Institute (TII). In this role, you will be responsible for delivering a seamless and engaging onboarding experience for new employees, ensuring they are well-prepared and supported throughout their transition into the organization.

Working closely with HR, Talent Acquisition, and Hiring Managers you will coordinate end-to-end onboarding activities while maintaining a high standard of employee experience and operational excellence.

Key Responsibilities

• Manage the end-to-end onboarding process for new hires, from offer acceptance through successful integration.
• Coordinate onboarding schedules and ensure all pre-boarding activities are completed on time.
• Liaise with internal stakeholders, including HR, Talent Acquisition, IT, Facilities, Security, and Hiring Managers, to ensure a smooth onboarding experience.
• Prepare and distribute onboarding documentation, welcome materials, and employment-related communications.
• Schedule and facilitate new hire orientation sessions and onboarding programs.
• Monitor onboarding progress and follow up with new employees and managers to ensure a positive experience.
• Maintain accurate employee records and onboarding documentation in HR systems.
• Ensure compliance with internal policies, procedures, and relevant employment regulations.
• Respond to new hire queries promptly and provide ongoing support throughout the onboarding journey.
• Identify opportunities to improve onboarding processes and contribute to continuous enhancement initiatives.
• Track onboarding metrics and prepare reports as required.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3–5 years of experience in onboarding, HR Operations, Human Resources, or employee experience.
• Strong knowledge of onboarding best practices and HR administrative processes.
• Excellent organizational and time management skills with strong attention to detail.
• Exceptional interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience using HRIS and Microsoft Office applications.
• Professional, proactive, and customer-service oriented approach.
• Fluency in English is required.

Preferred Qualifications

• Experience working within a large, multinational, or technology-focused organization.
• Familiarity with UAE employment practices and onboarding procedures.
• Experience supporting high-volume hiring or international employee onboarding.

What We Offer

• Opportunity to work with one of the region's leading research and innovation organizations.
• Collaborative and multicultural work environment.
• Exposure to cutting-edge technology and innovation initiatives.
• 12-month full-time consultant contract with the possibility of extension.

Please note: This position is based in Abu Dhabi, and applicants must currently be based in Abu Dhabi to be considered.